Email Archiving

Advantages of Email Archiving

Database-level backup of Exchange is critical for complete recovery after a disaster or database corruption. However, email archiving provides solutions to the following scenarios for which database-level backup of Exchange is insufficient:

Recovering Deleted Information: Deleted email is often not missed until past the Exchange 30-day deleted message retention window. Instead of an all-day effort mounting a point-in-time image of the entire Exchange database to dig for a few messages, instantly find and restore archived messages with just a few clicks and a few seconds. Even better, let users search for and restore messages themselves from within Outlook (no plugin required). Flexible search criteria help locate those hard-to-find messages. Beyond messages, our solution also protects contacts, calendar entries, tasks, notes, and journal entries.

Regulatory Compliance: HIPAA, Sarbanes-Oxley (SOX), the Gramm-Leach-Biley Act (GLBA), and the Federal Rules of Civil Procedures require companies to establish preservation policies and implement mechanisms for search, deletion, and preservation of email. Companies both large and small are faced with the challenge of meeting these requirements. Our email archiving solution provides an effective method for implementing compliance procedures to meet regulatory requirements and be fully prepared in the event of any litigation.

Mailbox Storage Management: The rising tide of email traffic burdens mail servers, increasing backup windows and slowing Exchange performance. Our service allows you to automatically move old or unimportant content (identified through our powerful policy engine) out of Exchange and into a separate filesystem store to reduce database size and administrative overhead. Single-instancing of messages further reduces storage requirements. Keep your Exchange databases on fast, first-tier storage and your archive on inexpensive, secondary storage to optimize performance and minimize costs. Users and administrators alike are kept happy, with faster server performance and continued instant access to archived information.

Information Lifecycle Management: Corporate policy may dictate that certains kinds of information be destroyed according to specific rules. Apply our solution to automatically preserve information while it's needed in the archive, and then to automatically destroy it when appropriate.

Email Archiving Feature Set

More Power Computers offers an enterprise-class email archiving feature set, with simple and competitive pricing based on a $/mailbox/month strategy. Don't settle for brick-level backup — get a fully featured, policy-based email archiving solution!

Archiving Engine

ü Capture email message, contacts, calendar entries, tasks, notes, and journal entries

ü Archive data from Exchange mailboxes, public folders, and PST files

ü Policy rules based on quotas, age, size, sender, and content

ü Customize policies for specific mailboxes, entire servers, or specific AD groups

ü Deduplication through single-instancing

ü Replace original messages with plaintext or HTML-based stubs

ü Store archive data on any filesystem, including NAS devices

ü Store archive content in native format or HTML

ü Concurrent processing architecture

Regulatory Compliance

ü Archive specific content based on keywords

ü Archive for specific users or departments

ü Support for Exchange journal mailboxes

ü Indexing of all archived messages and attachments

ü Enforce information retention policies

ü Audit trail of all archive activity

Administrative Excellence

ü Graphical user interface or Powershell script access

ü Advanced reporting for easy testing of policy correctness

ü Restrict user's access to the archives

ü Restore search results back into Exchange or a PST

End-User Friendliness

ü If authorized, user can archive, search, restore, and delete messages

ü One-click access to messages within the archive

ü Easily access data archived from PSTs

ü Access archived messages within Outlook Web Access (OWA)

ü Restore search results back into Exchange or a PST

Reliable Scheduling

ü Automated, unattended, scheduled email archiving

ü Flexible scheduling options, including multiple backups throughout the day

ü Integrated Offsite Protection

ü Backup and restore archiving configuration

ü Fast, incremental backups of email archive

ü Standards-based data security

Fast and Easy Restore Process

ü Instantly search for and restore email messages

ü Fast and easy disaster recovery

ü Web-based access to data 24/7

ü Centralized Web-based Management and Reporting

ü Instant provisioning of new customers and accounts

ü Account service management features

ü Export account data for customized reporting and billing

Easy to Use Software

ü Fast initial setup

ü Clutter free, intuitive user interface

ü No Outlook plugin required

ü No Exchange server plugin required

ü No complex software dependencies

ü Minimal system requirements

ü Compatible with Exchange 5.5, 2000, 2003, and 2007

ü Compatible with Outlook 98 or better

Contact More Power Computers today to learn more about the benefits of email archiving.

MISSION STATEMENT

Our mission is to provide our customers with solutions which emPOWER them to achieve their computing goals with greater productivity and overall satisfaction.

503.556.8049 or 888.556.8049

Updated 12.16.2010